Guide

One class schedule across several locations

Members want to know that a class called Power Ride is the same class at every studio. Each studio wants a class schedule that fits its own members. This guide covers how studio groups keep both: a shared core, local time slots, and instructors who teach at more than one location without double-booking.

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The aim

Consistent classes, local time slots

The thing to standardize is the class, not the clock. A class type with the same name, length and format at every studio is what lets a member walk into any of your locations and know what they are getting. The times it runs, and how often, should follow each studio’s own members: the commuter studio runs at 6:00 AM, the neighborhood studio at 9:30 AM.

Last reviewed October 9, 2026 by the Slate Fit team.

Step 1

Agree on the class names once

Write one list of every class you teach, with its name, length, level and a one-line description. Use it at every location. Two studios calling the same class “Ride 45” and “Cycle Express” is how members end up booking the wrong thing.

Name classes for what happens in them, not for the instructor who invented them.
Keep the length the same everywhere, so a member’s plan works at any studio.
Retire a class name everywhere at once, rather than letting one studio keep it.

In Slate Fit, class types belong to the whole business, so the same class carries the same name at every location.

Step 2

Build a core schedule, then local additions

Most groups settle on a core: the classes every studio runs, at roughly the same times, so a member who moves between studios can keep their routine. Around that core, each studio adds what its own members ask for.

Start with the five to ten classes that fill at every location.
Put them at similar times at each studio, give or take half an hour.
Let each studio manager propose local additions, with a reason and a trial period.
Review the local additions every quarter: keep what fills, drop what does not.

Step 3

Instructors who teach at more than one location

Shared instructors are the part of a multi-location schedule that breaks first. A double-booking usually happens when somebody covers a class at the other studio and nobody checks the original schedule.

Keep one list of every instructor and every class they teach, across all studios.
Check it every time a class is added or moved, at any location.
Leave travel time between studios on the same day, and write down how long it really takes at rush hour.
Agree on who finds a substitute when an instructor is sick, and how members are told.

Step 4

Changing the schedule without stranding members

Changing a class that members have already booked is the fastest way to lose their trust. When a time or a room changes, the members already booked into that class should hear it from you, before the day, not at the door.

In Slate Fit you set each repeating class up once, with its room, its instructor and its time, and it holds its local time across the clock changes in March and November. Change a repeating class later and nothing already on the schedule moves: Slate Fit tells you how many classes the change disagrees with and how many members are booked into them, so you decide what happens to them.

Step 5

Publishing the schedule members see

Publish each studio’s schedule separately, with the studio name at the top.
Show the class description beside the name, so a new member knows what they are booking.
Use the same booking window, such as seven days ahead, at every location, so members know when a class opens wherever they book.

Rooms

The same class in different rooms

A class that seats twenty bikes at one studio and thirty-two at another is still the same class, but it fills differently. Plan each studio’s schedule around its own rooms rather than copying times across.

A bigger room can run a class less often and still serve the same number of members.
A small room that fills every time is a reason to add a slot, not to move members to another studio.
Keep each room’s floor plan accurate, so members booking a specific bike or reformer see the room they will walk into.

In Slate Fit every room has its own floor plan, and a class at that room is booked from it.

Holidays

Holidays, closures and calling a class off

Decide your holiday schedule for every studio at once, at the start of the year, and publish it early. A member who drives to a dark studio on the Fourth of July will remember it longer than any class they enjoyed.

When a single class has to be called off, tell the people booked into it straight away, by email, with the reason. In Slate Fit, calling a class off emails the members booked into it, the members waiting for a spot and any guests they were bringing who gave an email address.

Reviewing it

Reviewing the schedule every quarter

List every class at every studio with how full it ran over the last three months.
Keep the core classes that fill everywhere, and look hard at any that fill nowhere.
Compare the same class across studios: if it fills at one and not another, the time is usually the reason.
Ask each studio manager for one change they would make, and why, before you decide.
Give any change a full month before judging it, because members take a few weeks to notice a new time.

With Slate Fit

Running several class schedules in Slate Fit

Each location keeps its own rooms, with their own floor plans, and its own weekly schedule, while class types, members and products are shared across the business. Booking windows can be set for the whole business, a studio or a class type.

Multi-location studio software

Class schedule FAQ

Should every location run the same class schedule?

Run the same classes, with the same names, at every studio, but let the times follow each studio’s own members. A shared core plus local additions works for most groups.

How do I stop an instructor being booked at two studios at once?

Keep one list of every instructor and every class they teach across all locations, and check it every time a class is added or moved anywhere.

What happens to booked members when I change a repeating class?

In Slate Fit nothing already on the schedule moves. You are told how many classes the change disagrees with and how many members are booked into them.

What happens when a class has to be called off?

In Slate Fit the members booked into it, the members on its waitlist and any guests with an email address are emailed. When the reason is the weather, the instructor, the room or a studio closure, the email says so.

Do classes keep their time when the clocks change?

In Slate Fit, yes. A 7:00 AM class stays at 7:00 AM in March and November.

Can each location have its own booking window?

Yes. Set one for the business and change it for a studio or a class type. Multi-location studio software.

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